Share

1.  How to get shares registered in favaour of transferee(s) ?
   Share certificate along with transfer deed should be forwarded to Registrar & Transfer agent of the Bank i.e. Karvy Computershare P Ltd. Hyderabad (hereinafter referred to as Registrar). While sending the shares for transfer, it should be ensured that the transfer deed is complete in all respects, particularly the seller’s signature, broker’s stamp, SEBI registration/code no. and the required share transfer stamp duty (0.25% presently) is paid and these are cancelled. Kindly ensure that the buyers and sellers have signed at appropriate places and the buyer’s address is given in full including pin code and telephone/fax number, if any. Also, ensure that the transferor has put his signature in full and that all the holder(s) of the share certificate have signed the transfer deed. Kindly ensure the signature of the transferor is duly witnessed.

2.  What is the procedure for getting shares in the name of surviving shareholder(s), in the event of death of one shareholder ?
  The surviving shareholder(s) will have to submit a request letter supported by an attested copy of the death certificate of the deceased shareholder and accompanied by the relevant share certificate(s) in original to the Bank's Shares & Bonds Department or company's Share Transfer Agent for transmission of shares in his/her/their name(s).

3.  If shareholder who holds shares in his sole name i.e. in single name dies without leaving a will or succession certificate, how can his legal heir(s) claim the shares ?
  The legal heir(s) should submit a request letter supported by an attested copy of the death certificate of the deceased shareholder and accompanied by the relevant share certificate(s) in original to the Bank's Shares & Bonds Department or company's Share Transfer Agent for transmission of shares in his/her/their name(s).

4.  In case of a deceased shareholder who hold shares in his/her own name (single) and had left a WILL, how do the legal heir(s) get the shares transmitted in their name(s) ?
  The legal heir(s) will have to get the WILL probated by the Court of Competent Jursdication and then sent to the Bank or Share Transfer Agent, a copy of the probated copy of the WILL alongwith relevant details of the shares, relevant share certificate(s) in original and Transmission (Mutation) form for transmission of the shares in his/their name(s).

5.  How can the change in order of names i.e. transposition be effected ?
   Transposition can be resorted to change the order of holders of the shares inter se i.e. the first holder may become second holder or third holder and vice versa. All requests for transposition should be sent to the Registrar along with the duly filled in transfer deed. All the holders should sign transfer deed.

6.  What is the procedure for obtainin of duplicate share certificates ?
  For defaced/damaged share certificate(s)

Duplicate share certificate(s) are issued in lieu of defaced/ damaged share certificates. The defaced/damaged share certificates may be sent with request alongwith relevant information to facilitate issue of duplicate certificate(s).

In case of theft or loss) of certificate(s)

The loss of share certificate(s) shall be reported immediately to Bank/Registrar alongwith certificate Nos./Folio No. and Distinctive Nos. to stop transfer of such shares. A complaint shall have to be lodged with the local police station about the loss of certificate(s) and a copy of the FIR shall be obtained. In case loss of share certificate with valid transfer deed, simultaneously, the Civil Court should be approached for obtaining an order restraining Registrar from transferring such shares. The request for issue of duplicate share certificate(s) shall be sent to Bank/Registrar . On production of certain documents duplicate certificate will be issued. Duplicate share certificate(s) will be issued only after necessary notification regarding the loss/non-receipt of the original share certificates is given in the newspapers.

7.  What should shareholder do in case he finds the original share certificates after receipt of duplicate share certificate (In case retrieval of original share certificate)
  Please surrender the original share certificate to the Registrar immediately if the duplicate share certificate has been issued. However, if the original share certificates are found before you comply with the procedure the obtaining duplicate share certificate, please inform the Registrar immediately so that they can remove the caution immediately from your folio.

8.  What should a shareholder do in case of (i) non-receipt of dividend warrant, and (ii) revalidated dividend warrant?
  ISSUE OF DUPLICATE DIVIDEND WARRANT(S)

Shareholders who have not received the dividend warrants within a reasonable time, shall apply to Bank or Registrar for duplicate warrant(s) quoting the relevant folio no. and certificate nos. Duplicate warrants will be issued after reconciling the Bank statement and after it is found that the said warrant(s) have not been encashed. Duplicate warrants will be issued only after receipt of suitable Indemnity in the prescribed form.

REVALIDATION OF DIVIDEND WARRANTS

On expiry of the validity period, the warrant(s) need to be sent to Bank/Registrar for revalidation/issue of fresh warrant(s).

9.  What is the procedure for correction of mistake in share certificate or dividend warrant(s)
  Request for correction in share certificate/dividend warrant should be sent alongwith original documents to the Share Transfer Agent or Bank.